Heads up: There are no amended sections in this chapter.
The documentation of the design, acceptance, and completion of new systems required under this Code shall comply with the minimum requirements of this chapter.
The documentation of the alteration, maintenance, and testing of existing systems shall comply with the minimum requirements of this chapter.
Where required by governing laws, codes, or standards, or other parts of this Code, the requirements of this chapter, or portions thereof, shall apply.
This chapter outlines documentation requirements but does not prohibit additional documentation from being provided.
Where documentation is required by the authority having jurisdiction, the following list shall represent the minimum documentation required for new systems and additions or alterations to existing systems:
- * Written narrative providing intent and system description
- Riser diagram
- Floor plan layout showing locations of all devices, control equipment, and supervising station and shared communications equipment with each sheet showing the following:
- Sequence of operation in either an input/output matrix or narrative form
- Equipment technical data sheets
- Manufacturers' published instructions, including operation and maintenance instructions
- Battery capacity and safety margin calculations (where batteries are provided)
- Voltage drop calculations for notification appliance circuits
- Mounting height elevation for wall-mounted devices and appliances
- Where occupant notification is required, minimum sound pressure levels that must be produced by the audible notification appliances in applicable covered areas
- Locations of alarm notification appliances, including candela ratings for visual alarm notification appliances
- * Pathway diagrams between the control unit and shared communications equipment within the protected premises
- Completed record of completion in accordance with 7.5.6 and 7.8.2
- For software-based systems, a copy of site-specific software, including specific instructions on how to obtain the means of system and software access (password)
- Record (as-built) drawings
- Records, record retention, and record maintenance in accordance with Section 7.7
- Completed record of inspection and testing in accordance with 7.6.6 and 7.8.2
System design documents shall identify the name and contact information of the system designer.
The requirements of Section 7.3 shall apply only where required by other governing laws, codes, or standards; by other parts of this Code; or by project specifications or drawings. (SIG-FUN)
Where required by governing laws, codes, or standards, or other parts of this Code, design (layout) documents shall be prepared prior to installing new systems and additions or alterations to existing systems. (SIG-ECS)
Where required by governing laws, codes, or standards, or other parts of this Code, preliminary plans shall be created. (SIG-ECS)
Design documents shall incorporate performance criteria to ensure that the system will provide a beneficial component to the fire and life safety needs of the owner, occupants, and authority having jurisdiction.
Design documents shall clearly communicate the intended performance and functionality expected by all installing contractors.
For spaces designated as acoustically distinguishable spaces (ADS) in accordance with 18.4.11, the design professional shall coordinate with other design disciplines so that intelligibility of messages can be achieved utilizing the emergency communications equipment as specified in the design documents and available to contractors/installers.
The requirements of 7.3.4 shall apply only where required by other governing laws, codes, or standards, or by other parts of this Code.
Design documents shall include ambient sound pressure levels and audible design sound pressure levels in accordance with 18.104.22.168.4.
Analysis and design documentation for narrow band tone signaling shall be in accordance with 22.214.171.124.
Design documents shall specify the rooms and spaces that will have visual notification and those where visual notification will not be provided in accordance with 126.96.36.199.
Heat detection design documentation shall be provided in accordance with Section 17.6.
Radiant energy detection design documentation shall be provided in accordance with Section 17.8.
Gas detection design documentation shall be provided in accordance with Section 17.10.
The risk analysis documentation shall list the various scenarios evaluated and the anticipated outcomes.
Performance-based design documentation for fire detection shall be in accordance with Section 17.3. (SIG-IDS)
A copy of approval documentation resulting from performance-based designs shall be included with the completion documentation in accordance with Section 7.5. (SIG-FUN)
The emergency response plan shall document the various scenarios evaluated and the anticipated outcomes.
Evaluation documentation shall include a signed statement(s) by the person responsible for the design attesting to the evaluation and the resultant technical decision and deeming it reliable and acceptable for the particular application.
A copy of the evaluation documentation shall be retained for the life of the system and be maintained with the documents required by 188.8.131.52.
The requirements of Section 7.4 shall apply only where required by other governing laws, codes, or standards; by other parts of this Code; or by project specifications or drawings.
Shop drawings shall be drawn to an indicated scale, on sheets of uniform size, with a plan of each floor.
Shop drawings shall include the following information:
Floor plan drawings shall be drawn to an indicated scale and shall include the following information, where applicable for the particular system:
- Floor or level identification
- Point of compass (indication of North)
- Graphic scale
- All walls and doors
- All partitions extending to within 15 percent of the ceiling height (where applicable and when known)
- Room and area descriptions
- System devices/component locations
- Locations of fire alarm primary power disconnecting means
- Locations of monitor/control interfaces to other systems
- System riser locations
- Type and number of system components/devices on each circuit, on each floor or level
- Type and quantity of conductors and conduit (if used) for each circuit
- Identification of any ceiling over 10 ft (3.0 m) in height where automatic fire detection is being proposed
- Details of ceiling geometries, including beams and solid joists, where automatic fire detection is being proposed
- Where known, acoustic properties of spaces
System riser diagrams shall be coordinated with the floor plans and shall include the following information:
Control unit diagrams shall be provided for all control equipment (i.e., equipment listed as either a control unit or control unit accessory), power supplies, battery chargers, and annunciators and shall include the following information:
- Identification of the control equipment depicted
- Location(s) of control equipment
- All field wiring terminals and terminal identifications
- All circuits connected to field wiring terminals and circuit identifications
- All indicators and manual controls
- Field connections to supervising station signaling equipment, releasing equipment, or emergency safety control interfaces, where provided
A narrative description or input/output matrix of operation shall be provided to describe the sequence of operation.
The requirements of Section 7.5 shall apply only where required by other governing laws, codes, or standards; by other parts of this Code; or by project specifications or drawings. (SIG-FUN)
Before requesting final approval of the installation, if required by the authority having jurisdiction, the installing contractor shall furnish a written statement stating that the system has been installed in accordance with approved plans and tested in accordance with the manufacturer's published instructions and the appropriate NFPA requirements. (SIG-FUN)
All systems including new systems and additions or alterations to existing systems shall include the following documentation, which shall be delivered to the owner or the owner's representative upon final acceptance of the system:
- * An owner's manual and manufacturer's published instructions covering all system equipment
- Record (as-built) drawings in accordance with 7.5.5
- A completed record of completion form in accordance with 7.5.6
- For software-based systems, record copy of the site-specific software in accordance with 7.5.7
For new emergency communications systems, an owner's manual shall be provided and shall contain the following documentation:
- Detailed narrative description of the system inputs, evacuation signaling, ancillary functions, annunciation, intended sequence of operations, expansion capability, application considerations, and limitations
- Written sequence of operation for the system including an operational input/output matrix
- Operator instructions for basic system operations, including alarm acknowledgment, system reset, interpretation of system output (LEDs, CRT display, and printout), operation of manual evacuation signaling and ancillary function controls, and change of printer paper
- Detailed description of routine maintenance and testing as required and recommended and as would be provided under a maintenance contract, including testing and maintenance instructions for each type of device installed, which includes the following:
- Listing of the individual system components that require periodic testing and maintenance
- Step-by-step instructions detailing the requisite testing and maintenance procedures, and the intervals at which those procedures shall be performed, for each type of device installed
- Schedule that correlates the testing and maintenance procedures that are required by this section
- Service directory, including a list of names and telephone numbers of those who provide service for the system
- Product data sheets for all system equipment (SIG-ECS)
A sequence of operations in input/output matrix or narrative form shall be provided with the record drawings to reflect actual programming at the time of completion.
The record of completion documentation shall be completed by the installing contractor and submitted to the authority having jurisdiction and the owner at the conclusion of the job. The record of completion documentation shall be permitted to be part of the written statement required in 7.5.2 and part of the documents that support the requirements of 7.5.8. When more than one contractor has been responsible for the installation, each contractor shall complete the portions of the documentation for which that contractor has responsibility.
All modifications made after the initial installation shall be recorded on a revised version of the original completion documents, which shall serve as a supplement to the original, unaltered completion documents.
The site-specific software documentation shall include both the user passcode and either the system programming password or specific instructions on how to obtain the programming password from the system manufacturer.
A copy of the site-specific software shall be stored on-site in nonvolatile, nonerasable, nonrewritable memory.
Verification shall ensure that:
- All components and functions are installed and operate per the approved plans and sequence of operation.
- All required system documentation is complete and is archived on site.
- For new supervising station systems, the verification shall also ascertain proper arrangement, transmission, and receipt of all signals required to be transmitted off-premises and shall meet the requirements of 14.4.1 and 14.4.2.
- For existing supervising station systems that are extended, modified, or reconfigured, the verification shall be required for the new work only, and reacceptance testing in accordance with Chapter 14 shall be acceptable.
- Written confirmation has been provided that any required corrective actions have been completed.
The record of all inspections, testing, and maintenance as required by 184.108.40.206 shall be documented using either the record of inspection and testing forms, Figure 7.8.2(g) through Figure 7.8.2(1), or an alternative record that includes all the applicable information shown in Figure 7.8.2(g) through Figure 7.8.2(1).
A complete record of the tests and operations of each system shall be kept until the next test and for 1 year thereafter unless more stringent requirements are required elsewhere in this Code.
The records shall be available for examination and, if required, reported to the authority having jurisdiction. Archiving of records by any means shall be permitted if hard copies of the records can be provided promptly when requested.
If off-premises monitoring is provided, records of all signals, tests, and operations recorded at the supervising station, including the public emergency alarm reporting system, shall be maintained by the off-premise monitoring service provider for not less than 1 year unless more stringent requirements are required elsewhere in this Code.
Required documents regarding system design and function shall be maintained for the life of the system.
Revisions and alterations to systems shall be recorded and records maintained with the original system design documents.
The documentation cabinet shall be sized so that it can contain all necessary documentation.
All record documentation shall be stored in the documentation cabinet. No record documentation shall be stored in the control unit.
The building owner or the building owner's representative shall, on an annual basis, review any electronic documentation media formats and associated interfacing hardware for compatibility and update, if necessary.
The requirements of Section 7.8 shall apply only where required by other governing laws, codes, or standards; by other parts of this Code; or by project specifications or drawings. (SIG-FUN)
Where specific forms are required by other governing laws, codes, or standards; by other parts of this Code; or by project specifications or drawings, form layouts and content that differ from those in Section 7.8 shall be permitted provided that the minimum required content is included. (SIG-FUN)
Forms for documentation shall be as follows:
- *Unless otherwise permitted or required in 7.5.6 or 220.127.116.11, Figure 7.8.2(a) through Figure 7.8.2(f) shall be used to document the record of completion and inspection. (SIG-FUN)
- *Unless otherwise permitted or required in 7.6.6 or 18.104.22.168, Figure 7.8.2(g) through Figure 7.8.2(1) shall be used to document the record of inspection and testing. (SIG-TMS)
- Where a form is required by the AHJ to document the installation and inspection of a household fire alarm system or single- or multiple-station alarms, Figure 7.8.2(m) can be used to document the record of completion and inspection.
FIGURE 7.8.2(g) System Record of Inspection and Testing. (SIG-TMS)