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  1. Address for plans submittal. The address for plans submittal shall be:
    Library Bond Act Manager
    Office of Library Construction
    California State Library
    1029 J Street, Suite 400
    Sacramento, CA 95814-2825
  2. State Librarian review and acceptance of architectural and engineering plans. The State Librarian shall review and accept, in sequence, the final library building program, the architectural and engineering plans, and the construction cost estimates. For each submittal of schematic plans, design development plans and construction documents, the grant recipient shall submit to the California State Library, the following:
    1. Number of sets of plans required. Four sets of plans and specifications; and
    2. One copy of all supporting documents required. One copy of all other documentation as designated in this section for each design phase.
  3. Sheet numbering. All plan sheets shall be identified by a sheet number and shall be cross-referenced. Sheet numbers shall also correspond to a sheet index on the title sheet.
  4. Preliminary, detailed and final construction cost estimates. An independent, professional construction cost estimator who is not an employee of the grant recipient or library service provider shall provide the preliminary construction cost estimate for the schematic design plans and specifications review, the detailed construction cost estimate for the design development plans and specifications review, and the final construction cost estimate for the construction documents and specifications review. All estimates shall be priced out at the current market conditions prevailing at the time the plans and specifications are submitted to the State Library.
  5. Incomplete submittals. If the State Library determines that any design plan submittal is incomplete or incorrect, the grant recipient will be notified of the missing or incorrect documents within five days of receipt of the submittal. The time period for State Librarian review will not begin until the missing or corrected documents are submitted to the State Library.
  6. State Library plans review form. In response to any design phase review, State Library comments shall be documented on a State Library Plans Review Form (see Appendix) and returned to the grant recipient. The grant recipient shall address each State Library comment on the plans or specifications, making appropriate changes and noting on the State Library Plans Review Form each change made and where it can be found on the drawings or in the specifications. The grant recipient shall return one copy of this revised form to the State Library at the next required design phase submittal.
  7. Conceptual plans and outline specifications review. Conceptual plans and outline specifications previously submitted with an application shall be sent with State Library comments to the grant recipient. The grant recipient shall incorporate these comments into the schematic design plans and specifications.
  8. Schematic design plans and specifications review. The grant recipient shall provide the following:
    1. Final library building program. A final library building program.
    2. Preliminary code information. Preliminary code information documented on the title sheet of drawings including occupancy, construction type, site and building access, any applicable seismic and energy provisions, planning and environmental compliance information, and any other code applications to specific project conditions.
    3. Site plan. A site plan showing the library building, parking (including number of spaces and location of accessible parking), and trees or other features that must remain in their original locations, and access drives as well as any anticipated future expansion of the building and parking. The site plan shall have a north arrow. Property lines shall be shown clearly as determined by the boundary survey completed as part of the grant application.
    4. Floor plans. Floor plans of the spaces listed in the library building program and identified by the area/space name assigned in the library building program. Show all columns and identify all functional areas, including all nonassignable spaces.
    5. Furniture and equipment plan. A furniture and equipment plan that identifies all furniture and equipment based on the library building program. The furniture and equipment plan shall be a computer-generated drawing, drawn to scale. Show all columns and coordinate with the floor plan. Show critical dimensions for the following: overall dimensions, dimensions between columns, dimensions for exiting and access compliance, and other dimensions that demonstrate the required quantity of furniture and equipment will fit into the proposed building, and allow for full code compliance and functioning of the facility.
    6. Assignable square footage tabulation. A tabulation of the assignable square footage for each area called for in the final library building program compared to the assignable square footage shown on the floor plan.
    7. Collection tabulation. A tabulation of the number of books, magazines and audiovisual materials called for in the library building program compared to the number of books, magazines and audiovisual materials that can be housed given the proposed furniture and equipment plan. The tabulation shall also provide the conversion factors utilized (books per double-faced unit, or books per linear foot).
    8. Technology workstations tabulation. A tabulation of the number of technology workstations by area called for in the library building program compared to the number of technology workstations shown on the furniture and equipment plan.
    9. Readers' seats tabulation. A tabulation of the number of readers' seats by area called for in the library building program compared to the number of readers' seats shown on the furniture and equipment plan.
    10. Exterior elevations. Elevations of all four sides of the building showing general locations of openings, roof lines and grade lines.
    11. Roof plan. A roof plan showing roofing material, roof slope and direction of slope; roof overhangs and major elements and their relationship to the exterior wall of the building.
    12. Building sections. Two sections through the building, one longitudinal and one latitudinal.
    13. Engineering plans and specifications.
      1. Civil. On-site and off-site utilities, fire protection, drainage, paving and grading.
      2. Structural. Basic structural materials and systems, analyses and development of design solutions.
      3. Mechanical. Energy source, heating, ventilating and air conditioning (HVAC), conservation, plumbing, fire protection and security systems.
      4. Electrical. Power, data, communication, lighting, fire and security systems, and general space requirements.
      5. Landscape. Conceptual design solutions for land forms, lawns and plantings based on program requirements, physical site characteristics, design and environmental objectives.
    14. Outline specifications. Outline specifications describing the type and quality of building systems, basic components, and components unique to the project. Outline specifications for the engineering disciplines listed in Item 13, "Engineering plans and specifications" shall be included.
    15. Preliminary construction cost estimate. A preliminary construction cost estimate consisting of a projected cost for the construction project based on the most recent schematic design studies, current and historic area, volume or other unit costs. The estimate shall include an assemblies (or CSI format) estimate summary.
  9. Design development plans and specifications review. The grant recipient shall provide the following:
    1. Site plan. A site plan showing all buildings dimensioned from adjacent structures or other critical site features, datum elevations at all entries, street lines and grades, property lines, required setbacks, easements, parking, sidewalks, preliminary site and exterior building lighting scheme with identification of fixture types, and routing of sewer, water, gas and other utilities, and site detailing showing typical external elements.
    2. Floor plans. Floor plans showing complete functional layout, room designations, all major dimensions, all critical dimensions and all columns.
    3. Exterior elevations. Elevations showing full-height facades, type and extent of exterior finishes, all openings including fenestration and overall vertical building heights related to established building datum. Indicate treatment of visible mechanical equipment and abutting topography and grade relationship.
    4. Roof plan. A roof plan delineating roofing materials, direction and slope of roof; relationship of exterior wall to roof, overhangs and covered areas; mechanical equipment areas and screening; and location and major dimensions for major roof elements.
    5. Building sections. Two building sections (one longitudinal and one latitudinal) showing the overall building solution with typical wall construction, foundation, parapet design, insulation methods, window, mechanical penetrations impact, relationship of various levels, floor to ceiling heights, and ceiling height and bookstack height coordination anticipating code-compliant fire sprinkler installation.
    6. Details. Detail sheets showing key conditions, such as window and frame types, frame and door types, typical wall types and nontypical design-related detailing.
    7. Interior elevations. Interior elevations showing typical and special spaces, and any built-in cabinetry or counter items. These drawings shall be of pre-final quality adequate to convey design intent. Basic dimensions shall be delineated, along with casework, counters and other built-ins, with heights and depths shown.
    8. Reflected ceiling plan. Reflected ceiling plan integrated to show structural, mechanical and electrical impacts, including low voltage systems; e.g., security, audiovisual and public address system speakers.
    9. Schedules. Schedules are to be nonrepetitive and comprehensive with keying to floor plans and elevations; pre-final interior finishes, frame and door, window and glazing, and preliminary hardware.
    10. Furniture, furnishings and equipment plan. Furniture, furnishings and equipment plan with any special interior design features. Preliminary documentation of materials, finishes and colors.
    11. Signage schedule and plan. Signage schedule and plan indicating the size, type and nomenclature of all interior signs.
    12. Assignable square footage comparison. A tabulation of the assignable square footage for each area called for in the final library building program compared to the assignable square footage shown on the floor plan. Any changes from the accepted schematic plans shall be highlighted.
    13. Engineering plans and specifications.
      1. Civil. Grading, drainage and preliminary details for on-site and off-site work.
      2. Structural. Basic structural system and dimensions, structural and foundation design criteria, and preliminary sizing of major structural components.
      3. Mechanical. Preliminary equipment and duct layout, approximate equipment sizes and capacities, required space for equipment, chases and clearance coordination with structural, acoustical and energy conservation measures and visual impacts.
      4. Plumbing. Preliminary plumbing lines routing within the building, point of entry of water, gas, storm drains, and sewer to building and preliminary details.
      5. Electrical. Electrical site plan. Preliminary lighting plan and fixture schedule, single line diagram, preliminary power, data, and communication plans, security and fire alarm plans, and low-voltage plans.
        1. Lighting system plan. Lighting system plan overlaid on the furnishings, equipment and signage plan. Show all sources of artificial illumination with a legend that indicates the type of light fixture.
        2. Catalog "cut" sheets. Catalog "cut" sheets for each lighting fixture showing the fixture configuration, type and lens. The cut sheets must be keyed to the legend on the plans for quick identification.
        3. Electrical and data distribution systems plan. Electrical and data distribution systems plan overlaid on the furnishings, equipment and signage plan. Show all service panel boards, power outlets, telephone, data communication outlets and audiovisual outlets with a legend that indicates the type of outlets. Also include locations of book detection gates and security system components (surveillance cameras, motion and glass break detectors, magnetic door contacts and card access system readers), and public address system speaker locations.
      6. Landscape. Preliminary planting and irrigation plans with preliminary details.
    14. Draft specifications. Draft specifications including comprehensive, abbreviated descriptions of size, character and quality of methods, materials and systems. Coordinate specifications with the drawings. Use Construction Specifications Institute (CSI) format with applicable section numbers. Include all engineering specifications, and special or supplementary conditions specific to the project.
    15. Detailed construction cost estimate. A detailed construction cost estimate and summary shall be prepared updating and refining the preliminary construction cost estimate of the project. The following shall be shown: (1) a breakdown for each major area of construction work in CSI format; (2) all estimates shall include individual item unit costs (materials, labor and equipment); quantities and total quantity costs; (3) sales tax; general contractor's construction indirects (general conditions, overhead and profit); subcontractor's mark-ups shall be listed separately; (4) the estimate shall separate the project's building costs from site and utilities costs.
  10. Construction documents and specifications review. The grant recipient shall provide the following:
    1. Complete set of construction documents. A complete set of construction documents including all drawings, and specifications, structural calculations and energy load calculations in accordance with the Building Code; and contract language, along with all other documentation required as part of the bid package. All building systems must be delineated fully to illustrate their proposed scope and functions.
    2. Final construction cost estimate. A detailed final construction cost estimate and summary shall be prepared in CSI format, updating and refining the detailed construction cost estimate, including: (1) individual line items, unit costs (materials, labor and equipment); quantities and total quantity costs; (2) sales tax; general contractor's construction indirects (general conditions, overhead and profit); subcontractor's mark-ups shall be listed separately; and (3) the estimate shall separate the project's building costs from site and utilities costs.
  11. Final review of construction documents. Once the State Librarian has accepted the construction documents and all the local code compliance reviews have been completed, the grant recipient shall send to the State Library one final copy of stamped and signed plans and specifications, which will be used by contractors when providing their bids. All sheets of the plans shall be signed, as well as the specifications cover by the architect or appropriate engineer.
  12. Access compliance. Grant recipient, upon receipt of DSA approval, shall provide documentation of DSA Access Compliance approval for the project to the State Librarian. (See Access Compliance by the Division of the State Architect authority as cited in Government Code, Section 4450 et. seq., and the compliance procedures found in California Building Standards Code, Title 24, Code of Regulations, Part 1, Sections 5-101 et. seq.)
Authority: Education Code Section 19992.
Reference: Education Code Sections 19989 and 19993.

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