7-121 Presubmittal Meeting

1. A presubmittal meeting between the Office and the design professionals is required for construction or alteration projects for hospital buildings and buildings described in paragraphs (2) and (3) of Subdivision (b) of Section 129725 of the Health and Safety Code with estimated construction costs of twenty million dollars ($20,000,000) or more. The presubmittal meeting shall be held prior to the submittal of preliminary plans and specifications or final construction documents. Prior to scheduling a presubmittal meeting, the architect or engineer in responsible charge shall submit the following information to the Office:

   1. Meeting agenda listing major points of discussion.
   2. New and if applicable, existing floor plans.
   3. Description and scope of the project.
   4. Functional Program as described in Section 7-119.
   5. Description of structural systems—vertical, lateral, foundation, etc.
   6. Alternate method of compliance and program flexibility issues.
   7. Type of construction.
   8. Occupancy—existing and proposed, with justification.
   9. Accessibility considerations, including path of travel.
   10. Preliminary means of egress plan.
   11. Architectural, structural, mechanical, plumbing, electrical, and fire and life safety issues.
2. The architect or engineer in responsible charge shall record all resolutions of substantive issues in a letter of understanding that shall be submitted to the Office for acceptance prior to the submittal of final construction documents. The letter of understanding shall be based on the assumptions presented at the presubmittal meeting. Subsequent changes in design, program requirements, project delivery, or other unforeseen issues may necessitate modifications to the letter of understanding.

3. Phased plan review and collaborative review and construction. A request for Phased Plan Review (PPR) or Collaborative Review and Construction (CRC) must be submitted to the Office in writing, prior to the presubmittal meeting being scheduled. In addition to the items listed in Section 7-121 (a), for PPR or CRC reviewed projects, the architect or engineer in responsible charge shall submit the following information to the Office:

   1. Complete project schedule.
   2. Proposed review matrix outlining all phases, milestones, increments, and segments for the project.
   3. Initial draft of the Memorandum of Understanding (MOU) proposed, defining roles and accountability of the participants.

Authority: Health and Safety Code Section 18929 and 129675—130070

Reference: Health and Safety Code Section 129850

HISTORY:

1. (OSHPD 2/95) Regular order by the Office of Statewide Health Planning and Development to amend Section 7-121. Filed with the secretary of state on August 14, 1996, becomes effective September 13, 1996. Approved by the California Building Standards Commission on March 19, 1996.