16-305 Change Orders

1. Following local award of the construction contract for the project, the grantee shall submit to the State Librarian a copy of each initiator, regardless of its nature, no later than the same time it is forwarded to the contractor.

2. The State Librarian shall, within three working days of receipt of the initiator, review all initiators that if issued as change orders would:

   1. Affect library operations, including but not limited to work that affects the location or number of any bookstacks, storage shelving, doorways or direction of swing of doors, paths of travel and circulation, access to any library equipment, materials and services, or use of spaces. Any such initiators shall be accompanied by a statement by the local library director describing how the change will be accommodated in the operational program following completion of the construction; or,
   2. Change the scope of the project, including the project budget if the change would reduce the local contribution to the project.

3. Upon receipt of any initiator requiring review in accordance with the preceding subsection, the State Librarian shall:

   1. Approve the change order; or,
   2. Return the initiator for resubmission, for a specified reason, in which case the resubmission will be reviewed within three days of its receipt; or,
   3. Notify the submitter than an additional period not to exceed five days will be required to gather specified additional information. No further additional time shall be taken for this reason.
4. If the State Librarian does not act in accordance with the preceding subsection, the change order may be issued as submitted.
5. All other change orders may be issued without the State Librarian's approval.

Authority: Education Code Section 19960.

Reference: Education Code Sections 19957, 19962 and 19965.